Expense reports that add themselves up

LogSheet replaces the paper expense form. Employees photograph receipts as they go; the month totals itself and goes to an administrator for approval — with company-card spend and what the company actually owes kept as two separate figures.

The LogSheet expenses screen: receipts for the month with spend and reimbursable totals

Photograph the receipt, keep walking

Snap a photo or drop in a PDF, several at once. The merchant, date, amount and VAT are read off it and filled in for you to confirm — the row is flagged for review until you do, so nothing is ever filed on the strength of a guess.

Spend and reimbursement are different numbers

A company-card purchase is spend. It is never a reimbursement, whatever anyone configures — the distinction is built into the payment method, not a setting. Collapsing the two is how an employee gets paid a second time for something the company already settled.

Approved receipt by receipt

An administrator approves or rejects each line, not the whole month. One blurry photo does not bounce the other eleven, and a rejected line comes back with a reason.

Allowance limits, where the law states one

Mileage and per-diem rates are applied per country, and anything above the tax-free limit is split out as taxable. Where a country uses a scale rather than a flat rate — the French barème kilométrique, the Italian tabelle ACI — LogSheet says so instead of inventing a figure.

Still prints, when someone wants paper

The month prints as the expense form it replaces, receipts included, for a signature or an accountant who wants it on paper. Approved months are frozen and archived with everything else.

The original receipt is never altered

Receipts are accounting evidence for ten years, so the stored file is kept byte-for-byte. Cropping a photo straight stores a rectangle, not a rewritten image — so every crop can be undone and the original is always the original.

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